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Frequently Asked Questions – HHT Scientific Conference

Frequently Asked Questions

What is the dress code for attendees? Business Casual for the meeting and poster sessions; Cocktail Attire for the dinner on Saturday evening.

Do I need a Visa? Passport and visa requirements for entering Puerto Rico are the same as for entering the USA. For more information, CLICK HERE.

When and Where is the 13th HHT International Scientific Conference? June 13-16, 2019 with a Welcome Reception on the evening of Wednesday, June 12, 2019

Wyndham Grand Rio Mar Puerto Rico Golf & Beach Resort
6000 Rio Mar Blvd.
Rio Grande, Puerto Rico 00745
+1 800-474-5627

How do I reserve a hotel room at the discounted conference rate?

Online –
Phone – +1 800-474-5627 and specify that you are attending the “2019 HHT Scientific Conference”

Room Type Room Rate*
Standard room $179 / room / night
Ocean View $209 / room / night
Junior Suite (King only) $239 / room / night
1 Bedroom Family Suite $375 / room / night
1 Bedroom Atlantic Suite $375 / room / night

*The rates quoted are based on double occupancy. There is a maximum occupancy of 4 people per room, per territory law. Third and Fourth adult rate is $30 per person per night and children 0-17 are free when sharing a room with an adult. The above mentioned rates are per room, per night, Government tax (currently at 11%) is not included in the rate. Rates will be valid five days before and five days after the event. Any requests for pre or post stays will be confirmed upon availability of the hotel.

Is childcare available at the hotel? The hotel offers daily activities for adults and children but the hotel does not provide drop-off childcare services. Sitters For Your Kids is a private company that can be hired by the hour to care for your child(ren) at the hotel if necessary. To learn more or schedule childcare services, contact Lourdes Ortiz at 787-964-4511 or info@sitters4yourkids.com. You can also visit their website at www.sittersforyourkids.comDOWNLOAD Childcare Reservation Form.

Who do I ask questions about Conference Registration? Nicole Schaefer at conference@curehht.org or +1 410-357-9932 ext. 101 (USA).

What is the deadline for Abstract Submission? February 15, 2019 (11:59pm EST)

How do I submit an abstract? Visit http://science.hhtconference.org/abstracts/

When will I be notified if my abstract has been accepted? All applicants will be notified by March 30, 2019 if their abstract has been accepted as an oral or poster presentation.

Will Travel Awards be granted? Cure HHT will be granting Young Scholar Travel Awards for abstract oral presenters to attend the 13th HHT International Scientific Conference. Awardees are selected based upon their abstract score and award recipients will be announced by March 30, 2019. Award recipients will receive $750.00 (US) upon arrival at the conference to apply toward their travel and hotel costs.


  • Residents, Postdoctoral/Clinical Fellows, PhD Candidates or Early Stage Investigator (defined as investigators who are within 3 years of completing their terminal research degree or within 3 years of completing their medical residency/sub-specialty fellowship at the time of abstract submission) are eligible for a Cure HHT Travel Award.
  • Applicant must submit an abstract to the 13th HHT International Scientific Conference (deadline is February 15, 2019).
  • Applicant must submit a Travel Award Application by February 28, 2019.
  • The Young Scholar Travel Award Recipients will be chosen by the Chairs of the 13th HHT International Scientific Conference and notified by March 30, 2019.
  • Applicant must be registered for the conference by April 15, 2019.

Will Oral and Poster Presentation Awards be granted? Outstanding Oral Presentation and Poster Awards will be presented to Residents, Postdoctoral/Clinical Fellows, PhD Candidates or Early Stage Investigators for outstanding presentation of their abstracts. Awardees are selected onsite and award recipients will be announced during the last session on Sunday, June 16, 2019. Cure HHT will provide awardees with a certificate and monetary award of $250.00 (US).

Up to eight awards will be given in the following categories:

  • Best Clinical Oral Presentation
  • Best Scientific Oral Presentation
  • Best Clinical Poster Presentation
  • Best Scientific Poster Presentation

Is this conference CME accredited? This conference is not CME accredited.

When will Conference Registration begin? Conference registration will be available online by January 1, 2019; we do not accept checks or mail-in registration forms for this event.

When and Where is the Welcome Reception held? Wednesday, June 12, 2019 from 7:00pm – 10:00pm at the Marbella Garden

Where are the main education sessions held? Rio Mar Ballroom, Sections 1-4

When and Where is the research poster session held? Research posters will be set up from Thursday, June 13 through Sunday, June 16 in the Rio Mar Ballroom Section 5. The Research Poster Sessions, along with a Wine and Cheese Reception, will be held on Thursday, June 13, 2019 and Friday, June 14, 2019 from 8:00pm – 10:00pm.

What are the Conference Registration fees?

  Early Bird Rates

(until 4/30/19)

Rates after 4/30/19 
Delegate (physician / researchers)  $725.00  US  $800.00  US
Fellows / Jr. Researchers / Medical Students  / Healthcare professionals $425.00  US $475.00  US
Patient Association $550.00  US $600.00  US
Guest*    (attending Welcome Reception and Dinner) $150.00  US $150.00  US
Guest*  (Welcome Reception Only) $50.00  US $50.00  US
Guest*  (Dinner Only) $120.00  US $120.00  US

*Guest fee does not include access to the sessions, meals served during the conference (other than those indicated), or electronic copy of presentation materials

What is included in my Conference Registration?

  • Access to all sessions
  • Meals served throughout the conference  – Welcome Reception (Wednesday evening), lunches and coffee breaks (Thursday – Sunday), Poster Session Wine & Cheese (Thursday and Friday evening), Dinner (Saturday evening)
  • Electronic copy of presentation materials through conference mobile app

*Guest fee does not include complimentary membership, access to the sessions, meals served during the
conference (other than those indicated), or electronic copy of presentation materials)

Will there be any additional group activities?  Offsite group activities are offered during the Leisure Time on Friday, June 14, 2019. Anyone interested in participating in one of these activities will be responsible for the additional cost. CLICK HERE to learn more about the group activity options and costs.

Who do I call with questions about Sponsorship or Exhibitor Opportunities? Phyllis Loveland at phyllis.loveland@curehht.org or call Cure HHT at +1 410-357-9932 (USA).

Where will the Exhibitors be located during the conference? Exhibitors will be set up in the Rio Mar Ballroom Pre-Function space just outside of Rio Mar Ballroom where the conference plenary sessions and research poster sessions will be held.

What are the Exhibitor hours?

Thursday, June 13, 2019                  7:30am – 10:00pm  (through Research Poster Session; see agenda)
Friday, June 14, 2019                       7:30am – 10:00pm  (through Research Poster Session; see agenda)
Saturday, June 15, 2019                   7:30am – 3:30pm

What is included in my Sponsorship / Exhibitor registration? Each sponsorship has unique benefits which can be viewed at http://science.hhtconference.org/sponsorship/.

Where do I ship my exhibit materials?

Wyndham Grand Rio Mar Puerto Rico Golf & Beach Resort
6000 Rio Mar Blvd.
Rio Grande, Puerto Rico 00745
ATTN: Charlotte De Jesus / HHT Scientific Conference 2019

What are the key deadlines for the conference?  VIEW key deadlines for the conference