Frequently Asked Questions

What is the dress code for attendees? Business Casual for the meeting and poster sessions; Cocktail Attire for the dinner on Saturday evening.

Do I need a Visa? Visit the Republic of Croatian Ministry of Foreign and European Affairs website, http://www.mvep.hr/en/consular-information/visas/visa-requirements-overview/ to learn more about Visa requirements from your country of origin.

When and Where is the 12th HHT International Scientific Conference? June 8-11, 2017 with a Welcome Reception on the evening of Wednesday, June 7

Radisson Blue Spa & Resort, Dubrovnik Sun Gardens
Na Moru, Orasac
HR-20234 Dubrovnik
+385 (0)20361500

Who do I contact if I have a problem with my hotel reservation? Iva Hrdlicka, Event Specialist, can be reached at iva.hrdlicka@sungardensdubrovnik.com

How do I reserve a hotel room at the discounted conference rate?

Online – https://www.radissonblu.com/en/resort-dubrovnik/hotel-deals/HHT-International
Phone – +385 (0)20361500 and specify that you are attending the “HHT International Scientific Conference”

Room Type Room Rate*
Single Occupancy $179.00 / night
Double Occupancy $189.00 / night

*The above mentioned rates per room, per night, on bed & breakfast basis, VAT included (currently at 13%). City tax in amount of 7 Croatian Kuna (approx. 1 Euro) per person/per night is not included in the rate. Rates will be valid three days before and three days after the event. Any requests for pre or post stays will be confirmed upon availability of the hotel.

Guest Room Types

Hotel Room – King size bedroom with ensuite and private balcony with sea view.

One Bedroom Residence – Features king size bedroom with ensuite bathroom and balcony or terrace. Each one bedroom has kitchenette with lounge area with pullout sofa for a third guest in the residence. *The supplemental fee for third person in one bedroom residence is 30 Euro per night.

Two Bedroom Residence – A spaciaous loung and dining room with kitchenette are leading into two elegant bedrooms, each with an ensuite bathroom, all complimented by a large sun-filled terrace / balcony with great sea or courtyard views. Bedrooms with their private bathrooms are completely separated and comfortable enough to be considered as two single units. *The supplemental fee for the fifth person in two bedroom residence is 30 Euro per night.

Who do I ask questions about Conference Registration? Nicole Schaefer at nicole.schaefer@curehht.org or 1-410-357-9932 ext. 101 (US).

What is the deadline for Abstract Submission? February 28, 2017 (11:59pm EST)

How do I submit an abstract? Visit http://science.hhtconference.org/abstracts/

When will I be notified if my abstract has been accepted? All applicants will be notified by April 1, 2017 if their abstract has been accepted as an oral or poster presentation.

Will Travel Awards be granted? Cure HHT will be granting Travel Awards for ten (10) abstract oral presenters to attend the 12th HHT International Scientific Conference. Awardees are selected based upon their abstract score and award recipients be announced by April 15, 2017. Award recipients will receive $750.00 (US) upon arrival at the conference to apply toward their travel and hotel costs.

Criteria:

  • Residents, Postdoctoral/Clinical Fellows, PhD Candidates or Early Stage Investigator (defined as investigators who are within 3 years of completing their terminal research degree or within 3 years of completing their medical residency/sub-specialty fellowship at the time of abstract submission) are eligible for a Cure HHT Travel Award.
  • Applicant must submit an abstract to the 12th HHT International Scientific Conference (deadline is February 28, 2017).
  • Applicant must submit a Travel Award Application by March 15, 2017.
  • Applicant must be registered for the conference by April 10, 2017.
  • The Award Recipients will be chosen by the Chairs of the 12th HHT International Scientific Conference and notified by April 15, 2017.

Will Oral and Poster Presentation Awards be granted? Outstanding Oral Presentation and Poster Awards will be presented to Residents, Postdoctoral/Clinical Fellows, PhD Candidates or Early Stage Investigators for outstanding presentation of their abstracts. Awardees are selected on site and award recipients will be announced during the last session on Sunday, June 11, 2017. These awards include a certificate and monetary award of $250.00 (US).

Up to eight awards will be given in the following categories:

  • Best Clinical Oral Presentation
  • Best Scientific Oral Presentation
  • Best Clinical Poster Presentation
  • Best Scientific Poster Presentation

Is this conference CME accredited? This conference is not CME accredited.

When will Conference Registration begin? Conference registration will be available online by February 22, 2017; we do not accept checks or mail-in registration forms for this event.

When and Where is the Welcome Reception held? Wednesday, June 7, 2017 from 6:00pm – 9:00pm at the Sunset Pool

Where are the main education sessions held? Soderini Ballroom, Sections II and III

When and Where is the research poster session held? Research posters will be set up from Thursday, June 8 through Sunday, June 11 in the Soderini Ballroom Section I. The Research Poster Session, along with a Wine and Cheese Reception, will be held on Thursday, June 8, 2017 from 5:45pm – 7:45pm.

What are the Conference Registration fees?

Early Bird Rates
(until 4/1/17)

(US Dollars)

Rates after 4/1/17 

(US Dollars)

Delegate (physician / researchers)  $650.00  $725.00
Fellows / Jr. Researchers / Medical Students  / Healthcare professionals $375.00 $450.00
Patient Association $500.00 $575.00
Guest*    (attending Welcome Reception and Dinner) $150.00 $150.00
Guest*  (Welcome Reception Only) $40.00 $40.00
Guest*  (Dinner Only) $120.00 $120.00

*Guest fee does not include complimentary membership, access to the sessions, meals served during the

conference (other than those indicated), or electronic copy of presentation materials)

 What is included in my Conference Registration?

  • Complimentary membership with Cure HHT through December 31, 2017
  • Access to all sessions
  • Meals served throughout the conference – Welcome Reception (Wednesday evening), lunches and coffee breaks (Thursday – Sunday), Poster Session Wine & Cheese (Thursday evening), Dinner (Saturday evening)
  • Electronic copy of presentation materials through conference mobile app

*Guest fee does not include complimentary membership, access to the sessions, meals served during the

conference (other than those indicated), or electronic copy of presentation materials)

 Will there be any additional group activities? The committee is working on an additional offsite group activity for Friday, June 9, 2017. Anyone interested in participating will be responsible for the additional cost of this activity.

Who do I call with questions about Sponsorship or Exhibitor Opportunities? Nicole Schaefer at nicole.schaefer@curehht.org / 1-410-357-9932 ext. 101 (US) or Marisa Maccia at marisa.maccia@curehht.org / 1-410-357-9932 ext. 103 (US).

Where will the Exhibitors be located during the conference? Exhibitors will be set up in the Soderini Ballroom Pre-Function space just outside of Soderini Ballroom II and III where the conference main sessions will be held.

What are the Exhibitor hours?

Thursday, June 8, 2017                  7:30am – 8:00pm  (through Research Poster Session)
Friday, June 9, 2017                       7:30am – 3:00pm
Saturday, June 10, 2017                 7:30am – 3:30pm

What is included in my Sponsorship / Exhibitor registration? Each sponsorship has unique benefits which can be viewed at http://science.hhtconference.org/sponsorship/.

Where do I ship my exhibit materials? Contact Iva Hrdlicka, Event Specialist, at iva.hrdlicka@sungardensdubrovnik.com for complete shipping details.

What are the key deadlines for the conference?

Conference Dates June 8-11, 2017
Hotel Cancellation 181 days or more before arrival with no penalty December 4, 2017
Online Conference Registration begins February 15, 2017
Deadline submission of abstracts February 28, 2017
Hotel Cancellation 180-91 days before the arrival and a cancellation fee of 50% of the full stay will be charged March 4, 2017
Early Bird Rate Deadline March 31, 2017
Registration rate increase April 1, 2017
Notification of acceptance of abstracts April 1, 2017
Printed Materials Due  (Sponsors/Exhibitors) – content, graphic, digital April 15, 2017
Travel Award recipients announced April 15, 2017
100% reimbursement of registration fee if cancellation April 30, 2017
Mobile App Materials Due (sponsors/exhibitors) – content, graphic, digital May 1, 2017
Last day to register online for conference May 26, 2017
Hotel Cancellation 90-8 days before arrival and a cancellation fee of 80% of the full stay will be charged May 27, 2017